School of Mathematics and Statistics

Admin staff duties

Administrative staff

Stephanie Gawne
Administrative Assistant
(+61 8) 6488 3338

Susan Ballard
Administrative Assistant
(+61 8) 6488 3340

Tania Blackwell
Team Leader Academic Services (North)
(+61 8) 6488 3342

Responsibilities and duties of the School's administrative staff.


Orders paperwork 

Invoice paperwork 

Electronic T Forms (inter Uni accounts) 

N Forms (staff refunds, airfares, and the like) 

Visitor per diem payments 

Staff per diem payments 

Part-time payroll - overall data 

Part-time payroll - fortnightly payments 

Tea Club bills, income, reconciliations 

Mastercard payments 

Invoicing, for example Consulting Group 

Seminar payments 





Coordination of Exam papers/typing 


Back ups to be stored in Tania's office 

Entering exam results 


Confidential papers including staff files 

Teaching material 

Research material 

Course oulines 

Exam papers 


First aid 


Fire and emergency evacuation 

Routine checks (quarterly) 

Records/Procedures files (Tania's office) 

Annual equipment audit 

Bar coded equipment inventory 

Web editing/assistance 


What's new/Visitors/Theses

Staff photos/notices 

Orders - Tea, coffee, sugar, milk 

Seminar cakes 

Colloquium supplies and set up 

Socials - organisation of 

Annual return 


Office allocations

Annual data entry - publications (start as on-going exercise) 

General assistance 

Research grant files 

Assignment boxes 

Car hire 

Cardax access

Class lists 

Cleaning requests/complaints 

Conference assistance 


Equipment bookings 

Equipment repairs (office equip) 

Equipment - toner orders 

Fax machine maintenance/toner orders 

Forms kept in office - supply of (leave, faxes, and the like) 

Furniture requests, repairs, shifting 

Lift - queries/problems 

Lighting and other minor works 

Mail charge slips, stamps 

Photoboard - keep updated 

Parking queries/visitor permits 

Room bookings


Scholarships data 

Seminar notices on web 

Student records 

Staff cards 

Stationery orders

Telephone lists 

Telephone diversions/requests/queries - ongoing 

Thesis - submissions 

Thesis - records

Thesis - payment/copying

Visitor Room allocation/keys


School of Mathematics and Statistics

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Last updated:
Thursday, 6 October, 2016 4:04 PM